ICTS

The International Centre for Theoretical Sciences (ICTS) of the Tata Institute of Fundamental Research (TIFR), a premier research centre (an Autonomous, Grant-in-Aid Institution of the Department of Atomic Energy, Government of India and a Deemed University) is looking for a highly motivated and self-driven individuals for the below posts under the unreserved category at its Bengaluru Campus. The required qualifications and experience are given below:

Sr. No.	Position	Section/ Department	No. of post(s)	Upper age limit (as on 1st Jan. 2021)	Consolidated Monthly Emoluments	Walk-in Date(s)	Selected
1	Project Administrative Assistant B	Accounts	1	33	46500	12-Mar-2021	Selected candidate for the post of Project Administrative Assistant B (Accounts)
2	Administrative Assistant B (Temporary)	Accounts	1	33	46500	12-Mar-2021	Selected candidate for the post of Administrative Assistant B (Accounts) -Temporary
3	Project Assistant	Accounts	1	28	30800	13-Mar-2021	Selected candidate for the post of Project Assistant (Accounts)
4	Project Assistant	Purchase & Stores	2	28	30800	15-Mar-2021	Selected candidates for the post of Project Assistant (Purchase & Stores)
5	Project Assistant	Academic Office	2	28	30800	16-Mar-2021	Selected candidates for the post of Project Assistant (Academic Office)
6	Project Assistant	Programs Office	3	28	30800	16-Mar-2021	Selected candidates for the post of Project Assistant (Programs Office)
7	Project Scientific Assistant B	IT	1	28	46500	17-Mar-2021	Selected candidate for the post of Project Scientific Assistant B (IT)
8	Project Scientific Assistant B	AV	1	28	46500	17-Mar-2021	Selected candidate for the post of Project Scientific Assistant B (AV)
9	Tradesman B (Temporary)	Civil-Plumbing	1	28	30800	18-Mar-2021	No suitable candidate found. This position will be re-advertised.
10	Tradesman B (Temporary)	Electricals	1	28	30800	24-Mar-2021	No suitable candidate found. This position will be re-advertised.
11	Tradesman B (Temporary)	HVAC- Mechanical	1	28	30800	25-Mar-2021	Selected candidate for the post of Tradesman B - HVAC Mechanical (Temporary)

 

1. Project Administrative Assistant B (Accounts)

Essential Qualifications & Experience:

• Graduate from a recognised University /Institute with aggregate of 55% marks..

• Proficiency in accounting procedures.

• 5 years’ experience in Accounts in a large and reputed organization.

Age - Maximum 33 years (Age relaxation as per rules)

Desirable: 

• Exposure to Govt. Rules, FR/SR, GFR, Taxation, Audit will be preferred. 

• Candidates should have the knowledge of finalization of accounts. 

• Experience of audit

Job Profile: 

This job involves providing administrative support for all the accounts related tasks of the Centre. This broadly includes the following functions:-

• ​Processing purchase orders, service orders, lease payment, reimbursement claims, checking comparative statements & fund commitments.  

• Preparing the statement of expenditure and utilisation certificates for the plan, non-plan and extramural grants.

• Processing payroll, statutory remittances, return filing

• Liaising with the bank for LC, bank guarantee, import documents, foreign payments & receipts

• Processing bills, assisting in the preparation of financial statements and statutory audits.

• Any other task assigned by the Centre Director. 

 

2. Administrative Assistant B (Temporary) - Accounts

Essential Qualifications & Experience:

• Graduate from a recognised University /Institute with aggregate of 55% marks..

• Proficiency in accounting procedures.

• 5 years’ experience in Accounts in a large and reputed organization.

Age - Maximum 33 years (Age relaxation as per rules)

Desirable: 

• Exposure to Govt. Rules, FR/SR, GFR, Taxation, Audit will be preferred. 

• Candidates should have the knowledge of finalization of accounts. 

• Experience of audit

Job Profile: 

This job involves providing administrative support for all the accounts related tasks of the Centre. This broadly includes the following functions:-

• ​Processing purchase orders, service orders, lease payment, reimbursement claims, checking comparative statements & fund commitments.  

• Preparing the statement of expenditure and utilisation certificates for the plan, non-plan and extramural grants.

• Processing payroll, statutory remittances, return filing

• Liaising with the bank for LC, bank guarantee, import documents, foreign payments & receipts

• Processing bills, assisting in the preparation of financial statements and statutory audits.

• Any other task assigned by the Centre Director. 

 

3. Project Assistant (Accounts)

Essential Qualifications & Experience:

• Graduate from a recognised University/ Institute with  aggregate of 50% marks.

• Proficiency in use of personal computers and applications.

• 1 year experience in accounts/purchase/stores/clerical duties in a large and reputed organisation.

Age - Maximum 28 years (Age relaxation as per rules)

Desirable: 

• Knowledge of GFR, and other accounts rules and regulations

• Knowledge and experience in accounting softwares 

• Should be excellent in oral and written communication in English and interpersonal skills

Job Profile: 

This job involves providing administrative support for all the accounts related tasks of the Centre. This broadly includes the following functions:-

• Handling petty cash expenses, processing cash advance & settlement, maintaining the cash register, fund management, maintaining the fixed deposits and their renewal, processing medical reimbursement, credit card bills and supplier’s/recurring bills.

• Preparation of bank reconciliation statement (BRS), accounting for receipts and maintenance of money received register

• Assisting in finalisation of books of accounts and statutory audit.

• Any other task assigned by the Section Incharge.

4. Project Assistant (Purchase & Stores) - 2 Nos.

Essential Qualifications & Experience:

• Graduate from a recognised University/ Institute with  aggregate of 50% marks.

• Proficiency in use of personal computers and applications.

• 1 year experience in accounts/purchase/stores/clerical duties in a large and reputed organisation.

Age - Maximum 28 years (Age relaxation as per rules)

Desirable: 

• Knowledge of GFR, Government e-procurement, Government e-Marketplace (GeM) and other Government purchase and stores rules and regulations.

• Proficient in oral and written communication in English

Job Profile: 

This job involves providing administrative support for all the purchase/stores related tasks of the Centre. This broadly includes the following functions:-

• Processing indents and floating enquiries, preparing comparative statement, coordinating with bidders for clarifications

• Preparation of purchase orders and amendments, follow-up with vendors for supply of materials and bills, coordinate for payment

• Maintaining the purchase/work order files, report generation from TIIS, providing inputs for various financial reports

• Receipt of materials, classification and issue, preparing goods received note, stores arrival intimation, handling stock verification, maintaining stock register

• Procuring stationeries, handling cash purchases and maintaining records

• Maintaining asset register, fixing accession numbers, arranging annual asset verification, preparing gate pass and data feeding in Datanet

• Any other task assigned by the Section Incharge.

 

5. Project Assistant (Academic Office) - 2 Nos.

Essential Qualifications & Experience:

• Graduate from a recognised University/ Institute with  aggregate of 50% marks.

• Proficiency in use of personal computers and applications.

• 1 year experience in clerical duties in a large and reputed organisation.

Age - Maximum 28 years (Age relaxation as per rules)

Desirable: 

• Proficient in oral and written communication in English.

• Proficient in computer skills (like MS Office, Spreadsheets, Google docs etc.) and with excellent interpersonal skills.

Job Profile: 

This job involves providing administrative support for all the admin related tasks of the Centre. This broadly includes the following functions:-

• Providing logistical support for the graduate admissions, scheduling orientation camp, logistical arrangements of selected candidates, assigning faculty mentor, office space

• Handling the academic affairs of graduate program - course coordination,Ph.D. registration, annual talks, synopsis seminar, thesis defence, preparing transcripts and letters, database management

• Handling the logistical requirements of the SN Bhatt program, LTVSP, postdoc program

• Handing the logistical requirements of academic visitors, updating website, TA reimbursements, DAE approvals of foreign visitors, AI exemptions

• Managing seminars & colloquia, string seminars, Infosys string seminars, physics@ICTS, dynamic Fridays, QSSS, weekly meetings, skype/ VC meetings, special lectures

• Handling lecture hall  reservations, office space management, database management, assisting in reports

• Any other task assigned by the Section Incharge.

6. Project Assistant (Programs Office) - 03 Nos.

Essential Qualifications & Experience:

• Graduate from a recognised University/ Institute with  aggregate of 50% marks.

• Proficiency in use of personal computers and applications.

• 1 year experience in clerical duties in a large and reputed organisation.

Age - Maximum 28 years (Age relaxation as per rules)

Desirable: 

• Proficient in oral and written communication in English.

• Proficient in computer skills (like MS Office, Spreadsheets, Google docs etc.) and with excellent interpersonal skills.

Job Profile: 

This job involves providing administrative support for all the admin related tasks of the Centre. This broadly includes the following functions:-

• Sending approval, travel norms, guidelines to organizers, documents to TIFR and DAE for program and budget approval

• Creating program page, registration form, participant list, coordinating for MEA clearance

• Logistical arrangements for programs, handling registration and participant queries, issuing certificates, collecting feedback, updating statistics

• Any other task assigned by the Section Incharge.

 

7. Project Scientific Assistant B (IT)

Essential Qualifications & Experience:

• Full Time Science Graduate (from a recognized University/Institute with aggregate of 60% marks) in relevant discipline. OR

Full time Diploma in Engineering (from a recognized University/Institute with aggregate of 60% marks) in relevant discipline.

• Knowledge of use of personal computers and its applications.

• Minimum 2 years experience in the similar work profile

Age - Maximum 28 years (Age relaxation as per rules)

Desirable: 

• Working knowledge of Windows, Linux and Mac operating systems (installation, configuration & troubleshooting).

• Excellent problem solving and communication skills.

• Ability to work in a team as well as independently.

Job Profile: 

This job involves providing administrative support for all the IT related tasks of the Centre. This broadly includes the following functions:-

• Responsible for day-to-day IT requirements i.e. user management, troubleshooting, hardware/software installation, printer deployment, managing ERP application backups

• Physical maintenance of networking switches, wireless access points, managing CCTV infrastructure and video management server, auditing systems and software, maintaining documentations

• Coordinating with vendors, handling IP-Phone installation and maintenance, IT procurements, coordinate physical verification of IT equipment 

• Any other task assigned by the Centre Director

 

8. Project Scientific Assistant B (AV)

Essential Qualifications & Experience:

• Full Time Science Graduate (from a recognized University/Institute with aggregate of 60% marks) in relevant discipline. OR

Full time Diploma in Engineering (from a recognized University/Institute with aggregate of 60% marks) in relevant discipline.

• Knowledge of use of personal computers and its applications.

• Minimum 2 years experience in the similar work profile

Age - Maximum 28 years (Age relaxation as per rules)

Desirable: 

• Working knowledge of projector operations, video conference, joystick controller, audio DSP, control systems, and video mixer.

• Hands on experience in handling audio visual equipment like audio amplifier, HD PTZ cameras, video matrix switcher,  and recording/streaming devices.

Job Profile: 

This job involves providing administrative support for all the AV related tasks of the Centre. This broadly includes the following functions:-

• Providing AV support for ICTS programs, seminars and colloquia, outreach events, installing equipment i.e. microphones, sound speakers, projectors etc. 

• Handling video recording, processing and uploading videos, providing support for video conferences, online meetings, audio bridge conference, collecting slides from the speakers

• Setting up audio and stage lighting for special programs and cultural events

• Any other task assigned by the Centre Director

9. Tradesman B (Temporary) - Civil Plumbing

Essential Qualifications & Experience:

1. National Trade Certificate (NTC) (with aggregate of 60% marks) awarded by National Council of Vocational Training (NCVT) in relevant trade/discipline.

2. Minimum 2 years experience in the similar work profile.

OR

1. National Apprenticeship Certificate (NAC) (with aggregate of 60% marks) awarded by National Council of Vocational Training (NCVT) in relevant trade/discipline.

2. Minimum 1 year experience in the similar work profile.

Age - Maximum 28 years (Age relaxation as per rules)

 

10. Tradesman B (Temporary) - Electricals

Essential Qualifications & Experience:

1. National Trade Certificate (NTC) (with aggregate of 60% marks) awarded by National Council of Vocational Training (NCVT) in relevant trade/discipline.

2. Minimum 2 years experience in the similar work profile.

OR

1. National Apprenticeship Certificate (NAC) (with aggregate of 60% marks) awarded by National Council of Vocational Training (NCVT) in relevant trade/discipline.

2. Minimum 1 year experience in the similar work profile.

Age - Maximum 28 years (Age relaxation as per rules)

 

11. Tradesman B (Temporary) - HVAC Mechanical

Essential Qualifications & Experience:

1. National Trade Certificate (NTC) (with aggregate of 60% marks) awarded by National Council of Vocational Training (NCVT) in relevant trade/discipline.

2. Minimum 2 years experience in the similar work profile.

OR

1. National Apprenticeship Certificate (NAC) (with aggregate of 60% marks) awarded by National Council of Vocational Training (NCVT) in relevant trade/discipline.

2. Minimum 1 year experience in the similar work profile.

Age - Maximum 28 years (Age relaxation as per rules)

 

General Instructions:

1. All the above posts are tenable at ICTS, Bangalore.

2. Appointments for the above posts at Sr. 1, 3, 4, 5, 6, 7, 8 will be initially for one year which may be extended depending upon the individual’s performance and the requirements of the Centre. The selected candidate(s) will be required to join immediately.

3. Appointments for the above posts at Sr. 2, 9, 10, 11 will be initially for six months which may be extended upto 1 year maximum depending upon the individual’s performance and the requirements of the Centre. Selected candidate(s) will be required to join immediately.

4. Prescribed age should not exceed as on January 1, 2021 for the above posts. 

5. Interested candidates should report for the selection process for the above post(s) as per the walk-in date(s) provided above along with their CV and the following original documents for verification plus a photocopy:

   1. Identity Proof (Adhar Card / Election Card / PAN Card / Passport / Driving License).

   2. Date of birth/ Proof of age.

   3. Educational Qualification (all mark sheets and certificates).

   4. Experience certificate/s.

   5. Candidates applying for above posts and who are eligible for further age relaxation as per extant TIFR or GOI rules are required to submit a copy of the relevant certificate in support of age relaxation (for example ex-servicemen, persons with benchmark disabilities etc.) 

   Location:  ICTS campus, Hesaraghatta, Bengaluru (please report at the main security gate on arrival).

   Reporting Time: 10:00 am 

   Transport arrangement: Candidates may use the ICTS shuttle which will be parked outside the IISc gate (opposite BHEL). The shuttle will leave the pickup point at 8.45 am.

6. The Institute reserves the right to restrict the number of candidates for the recruitment process to a reasonable limit on the basis of qualifications and experience higher than the minimum prescribed in the advertisement. Mere fulfilling the essential and desirable qualifications and experience will not entitle an applicant to be called for the recruitment process. More vacancies may also be filled through this advertisement. The Institute reserves the right not to fill any/some posts herein advertised. Canvassing in any form shall disqualify the candidate. 

7. Before applying for the post, the candidate should ensure that he/she fulfills the eligibility and other criteria. Recruitment authorities would be free to reject applications not fulfilling the requisite criteria, at any stage of recruitment, and if erroneously appointed, such candidates shall be liable to be terminated from service if appointed. 

COVID Guidelines for the Walk-in recruitment process

1. Candidates should mandatorily submit self-declaration about COVID's negative status of self and family at the gate, failing which he/ she will not be permitted to enter the  ICTS campus. 

2. Candidates under the following category will not be permitted to enter:-

   1. diagnosed with and/or undergoing treatment for COVID-19 

   2. have been in close proximity and/or personal contact with someone with a confirmed diagnosis of COVID-19 

   3. Aarogya Setu App status other than Low Risk/Safe

   4. having flu-like symptoms in the last fourteen days, including fever, chills, cough, sore throat, shortness of breath, loss of smell/taste, or any other symptom related to COVID-19 

   5. have not been under fourteen day's home institutional quarantine or centralized observations demanded by government and healthcare authorities on the recruitment day

   6. staying in the containment zone

3. It is mandatory to undergo thermal scanning and SPO2 test before entering the ICTS campus. Candidates with high temperatures or other symptoms of COVID-19 will not be permitted to enter the ICTS campus and participate in the recruitment process.

4. Candidates  coming by interstate travel/ interdistrict travel will not be permitted to enter with a valid RT-PCR negative report done within 72 hours of the recruitment date

5. Candidates should maintain social distancing while commuting to and from the ICTS campus and from the time of entry till the exit from the campus. 

6. Candidates should carry a hand-sanitizer of up to 50 ml, a face mask, gloves, food and a water bottle for personal use.

7. Candidates should not share personal items like masks, gloves, water bottles, etc. 

8. It is mandatory to wear a face mask properly at all times, while on campus. The candidates are not allowed to roam around the campus.

9. Candidates should wash their hands/ use hand sanitizer before entering the examination venue. 

10. Installation of Aarogya Setu app is mandatory. Candidates have to show the Aarogya Setu APP status Green (Low risk/ Safe) for entering the campus. 

11. Candidates should maintain social distancing and stay more than 6 feet away from other people at all times on the campus. 

12. Spitting in the open is strictly prohibited.

Administrative Officer (Establishment)